Mail to keep offline how to#
Mail to keep offline full#

In the Account Settings window, select the Email tab and make sure your Microsoft Exchange Account is selected.Under Account Information, click Account Settings and select Account Settings.You can set the slider to cache a shorter period of time and thus reduce the size of your offline cache.

Mail to keep offline how to#

HereвЂ™s why Microsoft sets this default and how to change it if you want. All of your mail still exists on the Microsoft Exchange server but itвЂ™s not visible on Outlook. The вЂњMail to keep offlineвЂќ slider in Office also affects shared folders. You might think that Outlook will display all of your mail (after all, why wouldnвЂ™t it) but by default, the Outlook client only keeps the last year of email on your computer. In the Cached Exchange Mode Settings, remove the check mark from Download shared folders.Дecrease the amount of mail to keep offline using the steps below.In the Microsoft Exchange window, select the Advanced tab.In the General tab, click the Advanced button.This takes you to an Outlook Today Properties window. Outlook versions from at least Outlook 2013 work online or offline for some tasks like drafting emails, but the program does need to connect to send and.

In the Outlook client, right-click over your account name and select Data File Properties.

As a result, youвЂ™ll be reading these folders directly from the Exchange Server, so you will experience delays as the mail is being accessed and downloaded. If you do this, Shared Folders will no longer be stored in your offline cache. The simplest solution is to turn off 'Download shared folders' using the steps below.

Mail to keep offline full#

How much is being shared: A full access delegate (i.e., an вЂњownerвЂќ) will automatically have access to the entire contents of a shared mailbox account, whereas a user with share permission will be limited to the content of what folders have been shared.Client version: OutlookВ cache size slider also controls content from shared mailbox accounts.The impact on the offline cache file depends on the following: When someone вЂњownsвЂќ a large Shared Mailbox account (e.g., having many large attachments), or has extensive privileges to a Shared Mailbox account, the local online cache (OST file) of their Outlook client becomes too large. Shared Mailbox Accounts can affect the offline cache file (OST) of Windows Outlook clients.